Selecting the right Content Management System (CMS) for your organization can be a tedious task. The company may go through various pitfalls and obstacles while choosing the CMS.
According to the expert reviews, there can be several mistakes that can be avoided while selecting the CMS.
Here are some of them:
The business needs and goals can be properly identified. If the overall intranet strategy of the website is poor, it can create some big issues while the selection process. All the specific sites are to be chosen for carrying out all the CMS projects.
Not Solving Content Management Issues
This can be another challenge when the content management issues are not solved in the right way. You need to enquire about the best scope for the particular project, what can be the common issues of designing the CMS products, what can be the best approaches for managing the content, what are the functionalities to be focused on by the CMS projects, which features can be widely available and which are scarcely available. The success of a project depends on the proper decision ad also on the expertise and knowledge of the organization.
You can assume that there are only 10-12 CMS products available in the marketplace. But actually more than 1000 products are available throughout the world and more than 100 products can be found locally. Most of the organizations use solutions from a dozen of CMS products. Therefore, a large number of functionalities get neglected. The products vary in their features and functions. It is revealed from a study that only 30 % of them are similar and rest 70 % are different with their functionalities.
Bigger is Not Always Better
The large CMS vendors cannot always follow the right process in managing the content. The price and the performance are not co related in case of the content management systems. You may spend a large amount of money in applying the best CMS, but if it not possesses easy accessibility, your project may turn into a failure. Therefore you can easily mitigate your risk by spending a small amount of money and by applying the simplest CMS available in the market.
Selection and Requirement Criteria
As the selection process takes place after the requirements have been generated, the selection and the requirement criteria must go hand in hand. The CMS can provide with an environment of a web-based authoring. The multi-stage workflow rules can be supported by a CMS. The existing system can also be integrated with the CMS.
Large Number of Requirements
If there remains a large number of requirement, it becomes difficult for identifying the differences between the various CMS products. The respond time of many vendors can increase extensively rather discouraging them from responding directly. The key selection criteria can be managed with the proper supporting documents. Thus the selection process can ensure the products are only delivered according to the specific requirement. To know more about CMS visit our site – http://bigdropinc.com
The CMS vendors can be quantified according to their tasks. The requirements can comply, not comply or partially comply according to the vendors. It becomes a waste of time if the requirements are poorly written.
Confuse The Project
The entire CMS projects can be confused with the broader website project. Different technologies like mailing lists, portals, discussion groups, collaboration tools, search functions etc. can be bundled into a single CMS project.
Run the Selection as Technology
The IT team of your organization can easily run the selected CMS tool as the technology. The projects can thus be driven through the IT perspectives and can be delivered with the best outcomes.
If the common pitfalls can be avoided, all the mistakes during the selection process can also be avoided.